Equipment Rental Instructions

By Jim Chapuran, 9/1/2012

BEFORE THE SHOOT:

Find Time for Shoot

Coordinate with your cast and crew one or more days and times you would like to shoot. Check the calendar on the website (marylandfilmmakersclub.com, under Calendars/Equipment Rental) to see if those days are free.

Request Hours

Email the club (marylandfilmmakersclub@gmail.com) or call/text the Vice President. Tell us what day you want to take out equipment, what equipment you need (Camera, Mic, Tripod, Boom Pole, Lights), and the beginning and end time of the shoot. Just guess an end time, and try to stick to it. Include an extra 30 minutes in your timeframe for returning equipment/importing footage if you are renting out a camera.

Verify Hours on Calendar

The Vice President or another officer will confirm the appointment with you and will put it on the calendar. Go back to the website and double check that you’ve been added correctly.

DURING THE SHOOT:

Get the Key

As a Point, you are the only one in the crew guaranteed to have office access. Go to the front desk on the first floor by Testudo, tell a worker that you’re with MDFC and would like to get a key to the office. Show your ID and they will give you a key. This is one of only two keys; do not lose it, take it with you, or leave it in the office.

Find Equipment

The office is 208E, and our desk is in the back left corner by the posters. The larger equipment is in the corner between the desk and the wall; the rest is in the filing cabinets left of the desk. Take what you signed up for but do not leave yet.

Check Equipment Out

Against the cabinets is the list of equipment and the pieces they come in. Write your film name (abbreviated) and the date in the next column on the page. Then go through each piece of all equipment you are taking, and check everything that is not missing. You are responsible for all the pieces that you check, so do not just check everything and leave without actually looking.

Return the Key

Go back to the front desk and hand a worker the key back. You can take it out again when you return equipment. It is our only copy except the President’s so do not take it with you.

AFTER THE SHOOT:

Get the Key

Return Equipment

Put the equipment back where you found it. Double check you’ve returned each piece on the list, and notify the Vice President if you are missing anything you checked earlier. You are responsible for reimbursement on any lost, broken or stolen pieces of equipment as noted in your Point Contract.

Import Footage

Import from the camera onto our external hard drive through the office Mac. Instructions on how to do this are found on the website under Helpful -> Tutorials. Make sure you follow the tutorial corresponding to the camera you used (A vs. B/C)!

Return the Key